Room Rental Rate Schedules
Tanglewood Park Community Centre Rental Rates / Guides
How much does it cost to rent the Community Centre?
The cost of renting depends on which rooms you want, what equipment you need, the type and duration of the activity/event you are planning.
- If your activity is a Meeting, Course or Program then your Rental Fees are based on the Meeting, Course or Program Rental Schedule;
- If your activity is part of a Community Program or service then your Rental Fees are based on the Not-For-Profit Rental Rates;
- If attendance at your event is by invitation only and not open to the General Public then your Rental Fees are based on the Event Rate Schedules;
- If you are planning on selling, serving, and/or consuming alcohol then your Rental Fees are based on the Event with Liquor Schedule;
- If you are planning on selling, marketing, and/or demonstrating any Products and/or Services then your Rental Fees are based on the Commercial Rental Rates;
Full-Building Rental Rate:
The rate for a PRIVATE full-building rental is $50.00/hour (NO LIQUOR) and $65.00/hour (WITH LIQUOR) which includes exclusive use of Hillsdale Hall, Lions Den, Lounge and Kitchen. The multi-purpose room is included as additional space, except during the winter skating season (shared access to washrooms).
Meeting, Course or Program Rental: Not-For-Profit activity rates do not apply after 4:00 PM on Friday or Saturday, refer to Event Schedules
|Not-For-Profit Activity||10.00/hr||8.00/hr||8.00/hr||shared space||12.00*|
|Private Activity||35.00/hr||20.00/hr||8.00/hr||shared space||12.00*|
|Commercial Activity||35.00/hr**||20.00/hr**||8.00/hr**||shared space||12.00*|
|* For regular multiple date rentals shared use of the Kitchen is $ 25.00 per year (refreshments only)
** This rate does not apply if activity requires a registration fee prior to participation.
Programs are subject to mandatory insurance coverage.
Not-For-Profit Activity: To qualify for the rates in this schedule:
Event Without Liquor:
|Applies to all events which are Open to Members or by Invitation only and/or intended for select members of the community.|
|Not-For-Profit / Private Activity||35.00/hr||20.00/hr||8.00/hr||shared space||12.00*|
|Commercial Activity||65.00/hr||50.00/hr||8.00/hr||shared space||12.00*|
|Events are subject to mandatory insurance coverage.
* For regular multiple date rentals shared use of the Kitchen is $ 25.00 per year (refreshments only)
Event With Liquor:
|Applies to all events at which Alcohol is sold, served and/or consumed.|
|Not-For-Profit / Private Activity||50.00/hr||25.00/hr||8.00/hr||shared space||12.00|
|Commercial Activity||85.00/hr||65.00/hr||65.00/hr||shared space||12.00|
|Events with Liquor are subject to mandatory insurance coverage.
example: 1 to 25 participants $65.00 26 to 100 participants $135.00
The law requires that our clients obtain a Special Occasion Permit (SOP) of their own from LCBO. The alcohol beverages must be purchased with the SOP permit. Clients must ensure that their guests do not bring in their own alcohol as that would be an infraction to the prescribed regulations.
Equipment Rental Rate Schedule:
|Schedule of Rental Rates for the Equipment|
|PA Main Speaker /w IPOD Dock, Auxiliary (2nd) speaker and Wired microphone||30.00/day|
|Wireless Microphone for use with PA System (not available)||10.00/day|
|Projector (includes projection screen)||30.00/day|
|Projection Screen (1) mounted on wall Hillsdale Hall or
(2) portable free-standing Lions Den
Rules and Regulations:
|01.||Rental fees are paid by cheque, cash, interac e-transfer autodeposit to [email protected] or upon request by PayPal link emailed to you (we do not have on-site debit or credit processing facilities). Refunds can be issued by cheque only, and can take up to 30 days to process. A $25.00 service charge will be levied against payments returned by the bank due to insufficient funds or payments not cleared.|
|02.||Rental periods are a minimum of two (2) hours, in 30 minute increments.|
|03.||Rental Periods start when facility door is opened and cease once clean-up is complete. A rental group that stays longer than the agreed upon time will be charged the applicable room rental fee for each additional hour or portion thereof.|
|04.||Rates Schedules above are effective October 2022.|
|05.||Events with Liquor are subject to mandatory insurance coverage.|
|06.||Organizers of Events with Liquor are required to read the City of Ottawa’s Planning Guide for Hosting An Event, available on the City of Ottawa’s website at (Ottawa.ca). The site links you to the Alcohol and Gaming Commission of Ontario’s website, which provides specific information on obtaining a Special Occasion Permit (SOP).|
|07.||The rental group must set-up and put away, in its original place, all furniture and equipment used during the rental and leave the rented space clean and tidy.|
|08.||Storage: per year $40.00 to $75.00|
|09.||THCA members receive a discount of $4.00 per Booking (maximum 2 per year)|
|10.||All reservations are subject to a $100.00 deposit which is fully refundable if there is no damage and you have complied with the terms and conditions of your rental permit. This deposit must be paid by separate cheque.|
|11.||Contract holders must give THCA ten (10) working days notice, in writing by email, before the day of the event to cancel or request a modification to their rental contract. If a refund is requested, a cancellation processing fee is payable. The fee is based on the primary room booked = $50.00 Hillsdale Hall and $25.00 Lions Den. A $25.00 amendment fee is payable for revisions to any fully executed rental permit.|
|12.||Evidence of third party liability insurance is required. Note: this insurance may be available from your insurance broker as an extension of your current home policy. Alternatively, you can purchase insurance through the TPCC, ask our facility scheduler for details. Expect to know details of your insurance when completing the permit. Details must be finalized before keys to the facility are provided.|